Master Schedule for CAS Peer Reviews (rev. 9-16-05)
Action(s)	Approximate Date(s)	Executor(s)
Preliminary planning meeting	Late Summer	*AVPAA and/or AVPRGS
Establish review dates	Late Summer	Dean with Dept., AVPRGS, &/or AVPAA
Submit rank-ordered list of prospective reviewers (see "Criteria for Selection of Reviewers")	Early Fall	Dept. to Dean to AVPRGS &/or AVPAA
Approve rank-ordered list of prospective reviewers	Early Fall	AVPAA
Gain TBR approval of reviewers	Early Fall	AVPAA
Invite reviewers	Fall	Dean
Prepare/send/receive contracts	Fall	Dean with : secretary to AVPAA
Send information to reviewers: --general information --THEC Performance Funding Standards --tbr UG checklist 05 --TBR grad checklist 05 --report outline --prototype schedule --Tech catalog, viewbook --departmental information	Fall	Dean
Submit self-study for review	December	Dept. to Dean to AVPAA and/or AVRGS
Copy & send self-study to Dean, Provost & reviewers	Early Winter	Department
Complete schedule/arrangements: --final time-schedule --participation (admin/fac/staff/ students) --meeting spaces --airport pick-up & return --lodgings (consult Pat Gilbreath) --meals-schedule & submit ("Request for Food Purchase") --local transport	Early Winter	Department
Approve schedule/arrangements	Early Winter	Dept. to Dean to AVPAA
Send schedule/arrangements to reviewers, faculty, administration	Early Winter	Department
Host reviewers	During site-visit	Department
Depts. send all food receipts to Academic Affairs (see "Request for Food Purchase")	End of site-visit	Department
Complete evaluation checklist	Before leaving campus	External reviewers
Prepare & send external reviewer report	Within one month of site-visit	External reviewers
Cut and send honoraria checks	After receipts received	AVPAA to Business Affairs to External Reviewers
Prepare & submit unit response to external reports	Within one month of receipt of report	Dept. to Dean to AVPAA and/or AVPRGS
Schedule follow-up meeting	Before end of academic year	Dean & AVPAA

* AVPAA – Associate Vice President for Academic Affairs

AVPRGS - Associate Vice President for Research and Graduate Studies