PEER REVIEWS FOR PERFORMANCE FUNDING
FOOD EXPENSES
In order to obtain reimbursement for food expenses, follow the procedure below:
One "Request for Food Purchase" form outlining all meals for the visit may be submitted for advance written approval instead of seeking separate approval for each meal. One member of the department may dine with the internal and external reviewers off-campus. If more than one department member is dining with the reviewers, please use the Faculty Dining Room or have a meal set up in the Executive Dining Room in order to facilitate payment. No more than three departmental members may be included in on-campus meals that are paid for by the University (additional members may participate if they pay for their own food). The reimbursement rate for the meals will be up to twice the regular in-state rate, reimbursement not to exceed actual costs. (Receipts must be provided.) No disbursement or reimbursement will be made from University funds for the cost of tips or alcoholic beverages. If the receipt is un-itemized, the claimant must provide a statement that no alcoholic beverages are included in the request for reimbursement.
Please leave the last evening meal and time period from 7 p.m. on free for the reviewers. This allows time to work on the report.
If you are having a reception and are billing the University for food, please have Food Services provide the food.
The departmental secretary should complete a requisition and claim form (leave the upper right-hand corner blank where the requisition number and account information are listed), have the claimant sign both forms, attach receipts, and forward to Arlene Grover, Academic Affairs, Box 5017. If questions arise, please call Arlene Grover at Ext. 3890.